IEP Meeting Request

When Should a Parent Request an IEP Meeting? 

Parents can request an IEP meeting as often as needed throughout the school year.  

How Often Does the IEP Team Meet? 

The IEP team must review the child's plan at least once a year to assess progress, update goals, and make necessary revisions. This review considers achievements, challenges, reevaluation results, and parental input.

Requesting an IEP Review in Arizona:

- A parent or public education agency can request an IEP review by submitting a WRITTEN REQUEST with reasons for the review.  

- The school must hold the meeting within 45 school days at a mutually agreed-upon date and time.  

? How to Request an IEP Meeting ? 

1. Write an Email To: 

   - Principal or Special Education Teacher for your child’s grade level

2. CC (Carbon Copy) to:

  - Principal (if email is addressed to someone else)

- Special Education Teacher for your child’s grade level (if email is addressed to someone else)

   - General Education Teacher for your child’s grade level

   - Additional relevant staff (e.g., Occupational Therapist, Speech-Language Pathologist) if you believe their services might be necessary.

3. Email Attachment: 

   - Attach the completed IEP Meeting Request Letter as a PDF.

   - Body of Email: 

Hello Ms. Berry,

Please see the attached letter for my son Casa Nova.

Sincerely,

Parent’s Name

4. Email Subject Line:  IEP Meeting Request

Sample Letter

Date  

Parent's Name  

Street Address  

City, State, Zip Code  

Email  

Name of Principal, School Psychologist, or Special Education Teacher  

School Name  

Street Address  

City, State, Zip Code  

RE: Request for IEP Meeting

Dear [Special Education Teacher],

I am writing to request a meeting with the full IEP Team to review and revise [Student's Name]'s current Individualized Educational Plan (IEP). 

Could you please provide me with three available dates and times when the entire IEP Team is able to convene? My preferred meeting times are [BEFORE/AFTER/DURING] school hours.

If you need any further information or have any questions, you can reach me via email at [EMAIL ADDRESS].

Thank you for your attention to this matter. I look forward to collaborating with the IEP Team to support [Student's Name]'s educational needs.

Sincerely,

[PARENT’S NAME]

CC: Principal, OT Therapist, Speech Therapist, Class Teacher(s), Special Education Teacher (for grade level), [Any other person invited to the meeting]